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Monterey Bay Mopar Constitution and Bylaws
ARTICLE I - NAME, PURPOSE, EMBLEM
SECTION I - NAME
The name of the club shall be Monterey Bay Mopars, herein referred to as
the Club. The name of the annual car show shall be Mopars by the Bay,
herein referred to as the Car Show.
SECTION II - PURPOSE
These purposes, together with our goals, are in keeping with the high
standards of Mopar enthusiasts.
The Club shall operate as a non-profit organization, donating annually
part of the proceeds from the Car Show, to a 501c3 non-profit
organization. The purpose of the Club is to conduct an annual Car Show,
provide Mopar owners with the opportunity to associate with other people
with like interests, to promote increased interest in Mopar cars, to
make owning a Mopar an enjoyable and proud experience.
SECTION III - EMBLEM
The Club shall create and maintain a self-identifying Club and Car Show
logo. The logo and all marks used by the club become the property and
ownership of the club.
ARTICLE II - MEMBERSHIP
SECTION I - MEMBERS
A. MEMBER - Any Chrysler/Dodge/Plymouth/AMC vehicle owner eighteen years
of age or older, regardless of residence or nationality shall upon
completing the application process, volunteer or be assigned to a
Standing Committee and with the approval of the General Membership,
become a member of the Club.
B. GENERAL MEMBERSHIP – The Executive Board and Members shall constitute
the General Membership.
C. NEW MEMBER must complete application, pay annual fees, volunteer or
be assigned to a Standing Committee.
SECTION II - DUES AND FEES
A. The General Membership shall determine annual dues and initiation
fees.
B. Yearly dues shall be $40.00 and must be paid annually to the
treasurer on or before the first meeting of each year. Dues will be
delinquent January 31st; if dues are not paid in full by February 28,
the membership will be terminated.
SECTION III - PRIVILEGES AND DUTIES
A. ALL MEMBERS of the Club shall be entitled to all privileges of the
Club and the Car Show including but not limited to: voting, chairing a
Standing Committee and participating in club events.
SECTION IV - RESIGNATIONS, EXPULSIONS, REINSTATEMENTS
A. RESIGNATIONS - A member may resign from the Club by giving notice to
the Chairman.
B. EXPULSIONS – Each member of the club may be suspended or expelled for
acts detrimental to the club by 2/3-majority vote of the General
Membership present at a regular or special meeting.
C. REINSTATEMENTS – A member may be reinstated to the Club by the
completing the application process and a vote by the General Membership.
ARTICLE III - MEETINGS
SECTION I - REGULAR MEETINGS
A. ROBERT’S RULES OF ORDER shall govern the parliamentary proceedings of
the club, unless otherwise provided by these Bylaws.
B. Unless otherwise ordered by the Executive Board, a Club meeting shall
be held on the second Thursday of each month at 6:00pm. The Executive
Board shall meet prior to the regular meeting as needed.
SECTION II - VOTING BODY
At all meetings, a simple majority of the General Membership shall
constitute a voting body. Voting on issues for the Club and Car Show
will require a simple majority.
ARTICLE IV - OFFICERS AND ELECTIONS
SECTION I - GENERAL
A. The General Membership shall control the affairs of the Club.
B. Officers shall serve for one year and may succeed themselves by
election. Elections will take place the second Thursday in December of
each year.
C. No member may accept office for social, political or financial gain;
nor may any member endorse any candidate for office on behalf of the
club.
SECTION II - NOMINATIONS, ELECTIONS, VACANCIES
A. The Executive Board shall attempt to nominate at least one (1)
candidate for each Officer and Standing Committee Chairman and shall
present their slate before the General Membership at an election meeting
the second Thursday in December each year.
B. Vacancies on the Executive Board by reason of death, resignation or
removal shall be filled for the remainder of the year by nomination,
followed by a vote by the General Membership
SECTION III - DUTIES OF OFFICERS
A. CHAIRMAN shall be the Chief Executive Officer of the Club: perform
all duties usually pertaining to this office, supervise the affairs of
the Club and the Car Show. He or she shall preside at meetings of the
members, the Board, and appoint committees. Prepare an agenda prior to
meetings, see that rules are observed and conduct meetings.
B. CO CHAIRMAN shall assume the Chairman’s duties and authority in the
event the latter is absent and or unable to act. He or she shall perform
such other duties as may be assigned by the Chairman.
C. TREASURER shall receive all money belonging to the Club and promptly
deposit it in the Club's bank account and/or the Club's emergency petty
cash fund, disburse club money subject to the Executive Board's
approval, maintain current financial reports, submit bank statements to
the Chairman for verification prior to each monthly meeting.
D. SECRETARY: The recording officer and custodian of records. Keep a
record of all club proceedings, keep a file on all committee reports,
keep a membership roll, make minutes and records available to members,
record meetings, maintain record of minutes, by-laws, rules, amendments,
and conduct general correspondence. Copies of each meetings minute will
be made available to the General Membership.
E. All Retiring or Outgoing officers shall surrender all club related
property immediately.
ARTICLE V - COMMITTEES
SECTION I - SELECT AND NOMINATING COMMITTEES
A. The Executive Board shall attempt to nominate at least one (1)
candidate for each Officer and Standing Committees and shall present
their slate before the General Membership at an election meeting the
second Thursday in December each year.
SECTION II - STANDING COMMITTEES
The Club shall have Standing Committees; members of the Club shall
volunteer or be appointed by the Chairman to serve as a Chairperson for
one of the Standing Committees. The Chairperson shall conduct business
for the Club and the Car Show. The Standing Committee Chairperson shall
serve for one year and may succeed them selves by volunteering or by
appointment.
A. ACTIVITIES COMMITTEE CHAIRPERSON through his or her committee shall
plan and co-ordinate events for the Club members to include but not
limited to club runs, picnics and clinics.
B. ADVERTISING COMMITTEE CHAIRPERSON through his or her committee shall
contact news media to advertise the Club and Car Show events
C. CAR CENTRAL COMMITTEE CHAIRPERSON through his or her committee shall
handle raffles, food, entertainment, souvenirs and general information
at Car Show
D. MEMBERSHIP COMMITTEE CHAIRPERSON through his or her committee shall
recruit new members, provide membership applications, collect fees, keep
an updated membership roll and submit copies of the updated membership
roll to the Chairman and Secretary.
E. PARKING COMMITTEE CHAIRPERSON through his or her committee shall
organize and control traffic flow to and from the car show, chart and
control parking in and around the Car Show
F. REGISTRATION COMMITTEE CHAIRPERSON through his or her committee shall
obtain participants registration for the Car Show, document and confirm
signups, receive fees and turn over to the treasurer such fees
collected, for the Car Show.
G. SPONSOR COMMITTEE CHAIRPERSON through his or her committee shall
obtain sponsors for the Car Show
H. WEBMASTER shall be responsible for setting up and maintaining the
Club website.
ARTICLE VI - RECORDS RETENTION
All officers and committee chairmen shall maintain a complete one (1)
year file of records and/or reports to be turned over to their
successors. Upon election, all previous records and/or reports shall be
turned over to the Historian. No records may be destroyed without the
approval of the General Membership.
ARTICLE VII – SCHOLARSHIPS
The Executive Board shall provide up to two (2) Scholarships per year to
members of the Club. Scholarships are for one (1) year and the same
member receiving a scholarship will not be eligible the following year.
ARTICLE VIII – REVISIONS
Amendments of the Bylaws and Rules of Order that have been adopted may
be amended by a simply majority vote of the General Membership.
Revised: 12/17/2009
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